This privacy policy applies to the use of all websites operated by Terrapinn Holdings Limited ("Terrapinn") on which it appears ("Websites"). References to "we", "our" and "us" are references to Terrapinn.
Terrapinn is committed to safeguarding the privacy of the users of the Websites, while providing a service which is tailored to suit your needs. We endeavour to ensure that all information from which you can be identified ("Personal Information") provided to, or otherwise obtained by, us is handled in accordance with the UK Data Protection Act 1998, from 25 May 2018 the EU General Data Protection Regulation (which will replace the Data Protection Act 1998) and all similar or related legislation (the "Data Protection Legislation"). Please take a moment to read our Privacy Policy as it (together with Terrapinn's general terms and conditions) sets out the basis on which any Personal Information Terrapinn collects from you, or that you provide to Terrapinn, will be processed by Terrapinn. By visiting any of the Websites you are agreeing with the practices described in this Privacy Policy.
Terrapinn reserves the right to change the terms of this Privacy Policy from time to time. Terrapinn will post any changes on this page. Please check back to see any updates.
If you do not agree to the terms of the Privacy Policy or any changes to it, please do not use or access (or continue to use or access) the Websites and/or Terrapinn's services.
For the purpose of the Data Protection Legislation, the data controller is Terrapinn Holdings Limited of Wren House, 43 Hatton Garden, London, EC1N 8EL, United Kingdom in respect of any Personal Information that you provide to us or we otherwise obtain about you.
1. What information does Terrapinn hold about you and how is it collected?
If you, for example:
- register;
- subscribe;
- sign-up;
- search;
- download content;
- enter a survey;
- post content;
- communicate with any third party; or
- report a problem with any of the Websites,
on or via any of the Websites, some or all of your personal information (including your name, job title, job function, company's name, telephone, fax and mobile numbers, postal and email address, the industry you work in and your area of interest) may be collected by Terrapinn. We also collect personal information from you when you contact us (by email or otherwise).
In addition, we use cookies (and similar technologies) and analytics tools across our Sites to collect information about you. This information can be used to improve the performance of the site, make advertising more relevant and enhance your user experience. We provide detailed information about cookies and similar technologies within our Cookie Policy.
2. Cookie Policy
We use cookies to improve your experience and to help us understand how people use our site. This policy explains what cookies are, how we use them, and how you can control them.
What are cookies?
Cookies are small text files placed on your computer or mobile device by websites you visit. They are widely used to remember you and your preferences, such as login details, so you don't have to keep entering them each time you return to a site.
What types of cookies do we use?
We use two types of cookies on our website:
Strictly necessary cookies: These cookies are essential for the website to function properly. They allow you to navigate the site and use features such as secure areas and shopping carts.
Performance cookies: These cookies collect information about how you use our website, such as the pages you visit and the links you click. We use this information to improve the website and make it more user-friendly.
Cookie List
How can you control cookies?
When you visit our website for the first time, a notification banner informs you about our use of Cookies. By continuing to use the Website, you consent to our use of Cookies as described in this Cookie Policy. However, you can choose whether or not to continue accepting Cookies at any time by clicking on the “Manage cookies” icon at the bottom of all our websites.
Please note that our use of any personal information we collect about you is subject to our Privacy Policy.
Changes to this policy
We may update this cookie policy from time to time. The updated policy will be posted here.
3. Personal Information that we receive from other sources
We may collect Personal Information about you from publicly available sources (either ourselves or via third parties) in connection with our legitimate business interests.
We may also receive information from third parties who collect Personal Information from you and pass it on to us. To the extent necessary, the third party collecting this data is responsible for obtaining the relevant consents from you to ensure you are happy with the ways in which your Personal Information will be used.
4. What does Terrapinn do with your personal information?
We will only use your Personal Information (including information we receive from other sources) in the following ways (depending on the types of information): (i) so that we can perform a contract with you; (ii) for the purposes of legal compliance; and (iii) for the purposes of our legitimate business interests (namely to carry out and improve our business, analyse the use of our Websites and services and support our customers and Website users).
All of the Personal Information described above will be stored on Terrapinn's user database (unless you notify us that you no longer wish us to retain such information, in which case it will be deleted). Terrapinn will only use your Personal Information in order to contact you (for example by email, mail or telephone) for those purposes to which you have previously consented on the site or where we otherwise have a right to do so. For example, if you register on the site, Terrapinn will email to you Terrapinn's newsletter and, if you wish, contact you about relevant products and services offered by Terrapinn or by reputable third parties. Terrapinn will also contact you to market its products and/or services where it has obtained your details in the course of a sale of any of its products or services. If you do not wish to receive information about Terrapinn's and/or third parties' products and services, please indicate your preference via the "subscription preferences" link at the bottom of the home page. You may cancel your subscription to Terrapinn's newsletter at any time by clicking on the link at the foot of any edition of the newsletter or marketing communication.
Should you request us to amend or suppress records containing your information we will endeavour to do so as promptly as practical, however you may receive communications for a transitional period while we process the records.
Terrapinn will also use the information which you provide in aggregate form (i.e. so that no individual users are identifiable) to determine demographic profiles and browsing patterns in order to
- develop marketing profiles and assist strategic development;
- manage Terrapinn's relationship with its sponsors and advertisers;
- enable site audits to be performed; and
- enable Terrapinn to review, develop and improve the services which it offers.
In addition, Terrapinn will use your information to notify you about changes to our services.
Terrapinn will also use the Personal Information collected from your use of the Websites to administer the Websites and for internal operations, including troubleshooting, data analysis, testing, research, statistical and survey purposes, to improve our site to ensure that content is presented in the most effective manner for you and for your computer, to allow you to participate in interactive features of our service, when you choose to do so, as part of our efforts to keep the Websites safe and secure, to measure or understand the effectiveness of advertising we serve to you and others, and to deliver relevant advertising to you, and to make suggestions and recommendations to you and other users of our site about goods or services that may interest you or them.
5. Keeping your personal information up to date
We take all reasonable action to ensure that the information we collect and use is accurate, complete and up-to-date.
However, the accuracy of the information depends to a large extent on the information you provide. That’s why we recommend that you
- Keep us up-to-date with changes to your information such as your name and address; and
- Let us know if there are any errors in the information
You have the right to see the Personal Information we hold about you and to ask us to: (a) make any changes to ensure that any Personal Information we hold about you is accurate and up to date; (b) erase or stop processing any Personal Information we hold about you where there is no longer a legal ground for us to hold it; or (c) transfer any information we hold about you to a specified third party. If you wish to do this, please contact us using the contact details set out at section 9 below.
6. To whom is your personal information disclosed?
Each Terrapinn entity will share your Personal Information with the other members of its group which means its subsidiaries, ultimate holding company and its subsidiaries and (provided that you consented to receiving marketing from such third parties) will make your name and postal address available to reputable third parties so that they can send you details of their products and services.
In supplying Terrapinn with your Personal Information, you agree that Terrapinn may transfer that information (to the extent that it is still held on our database at the relevant time) to a third party who acquires all or substantially all of any Terrapinn entity's assets or stock or our Website services, or to a third party which we purchase or from which we acquire substantially all of its assets or stock, in each case whether by merger, acquisition, reorganisation or otherwise.
Terrapinn will also share your Personal Information with selected third parties including business partners, suppliers and sub-contractors for the performance of any contract it enters into with them or you, and/or, to the extent you have expressly consented (by ticking the relevant box on the registration form), to advertisers and advertising networks that require your data to select and serve relevant adverts to you and others.
Attendance at a physical event
To gain access to the event, you will be issued with a badge. This will detail your name, job title, company name, country and a QR code. Badge scanning technology may be used at events for the purposes of access control and security into the event itself, and for location information at areas with the event.
Exhibitors may also ask to scan your badge. By agreeing to allow them to scan your badge your contact details will be shared with the relevant exhibitor and used in accordance with applicable data protection laws and the exhibitor’s privacy policy.
Attendance at a digital event or digital component of a physical event
Terrapinn (and any third party platform provider acting on our behalf) will use your personal information provided during the registration process to host and manage the digital event or digital component of a physical event. The data will also be used for analyzing interactions, monitoring traffic and facilitating networking.
When you enter a virtual space that is sponsored, such as a sponsored session, exhibition booth or download documents provided by sponsors and exhibitors your personal information may be shared with the sponsor and exhibitor to allow them to engage with you.
The event app facilitates networking among attendees. By accepting a connection request or meeting from another attendee you are consenting for your details to be shared with that attendee.
In addition, it may be necessary to disclose your Personal Information if we are under a duty to disclose your Personal Information in order to comply with any legal obligation, enforce our terms and conditions and any other agreement, or protect the rights, property, or safety of Terrapinn, Terrapinn's group companies and our contractors, directors, employees or other personnel. This includes exchanging information with other companies and organisations for the purposes of fraud protection and prevention.
7. Transfers of personal information overseas
As the internet is a global environment, the Personal Information that we collect from you will likely be transferred to, and stored at, a destination outside the European Economic Area ("EEA"). It may also be processed by staff operating outside the EEA who work for us or for one of our suppliers. This includes staff engaged in, among other things, the fulfilments of any of your orders, the processing of your payment details and the provision of support services. By submitting your Personal Information, you acknowledge this transfer, storing or processing. We will take all steps reasonably necessary to ensure that your Personal Information is treated securely and in accordance with this Privacy Policy and the Data Protection Legislation when it is processed in, or other accessed from, a location outside the EEA. This means that we will only transfer your Personal Information to third parties outside the EEA if that third party (a) is situated in a country that has been confirmed by the European Commission to provide adequate protection to Personal Information, or (b) has agreed (by way of written contract) to provide all protections to your Personal Information as required by the Data Protection Legislation.
8. When does this Privacy Policy not apply?
This Privacy Policy only applies to the collection and use of data by Terrapinn. It does not cover third party sites to which we provide links. Those sites may have their own privacy policies. Please check these policies before you submit any Personal Information to these websites.
9. How do we protect your information?
Terrapinn is committed to data security and will take the appropriate technical and organisational measures to ensure that your Personal Information is treated securely. If you subscribe to access our premium content (and, accordingly, enter payment details), Terrapinn offers the use of a secure server. The secure server software encrypts all information which you input before it is sent to Terrapinn.
Terrapinn takes steps to guard against unauthorised access to the Personal Information of the users of the Websites. Although it makes every effort to create a secure environment for your Personal Information, Terrapinn cannot guarantee the safety of any Personal Information which is transmitted to us on-line and/or via email as, unfortunately, the transmission of information via the internet is not completely secure. Although Terrapinn will take appropriate technical and organisational measures to protect your Personal Information, any transmission is at your own risk. Once we have received your information, we will use appropriate technical and organisational measures to try to prevent unauthorised access.
We will only keep your Personal Information for as long as we reasonably require and, in any event, only for as long as the Data Protection Legislation allows.
Where Terrapinn has given you (or where you have chosen) a password which enables you to access certain parts of the Websites, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.
10. Contacting us
If you have any questions or concerns about Terrapinn's use of your Personal Information, please email Andrew Ewer at [email protected] or write to him at
Terrapinn Holdings Limited,
Wren House, 43 Hatton Garden,
London EC1N 8EL,
United Kingdom.
Should you wish to take any complaints or queries further, you have the right to contact the Information Commissioner's Office regarding such issues.